MIL-STD-981C APPENDIX A
A.3.1.2 Records to be maintained. The records required by this section shall be continuously maintained during the manufacture of devices which are intended to be submitted for quality conformance inspection under this specification. The records pertaining to incoming and in-process inspections and those pertaining to quality conformance inspection shall be retained for a minimum of 3 years, after performance of the inspections. Records shall be maintained as a minimum for:
a. Personnel training and testing (A.3.1.2.1)
b. Inspection operations (A.3.1.2.2)
c. Failure and defect reports and analyses (A.3.1.2.3)
d. Initial documentation and subsequent changes in designs, materials or processing (A.3.1.2.4)
e. Equipment calibrations (A.3.1.2.5)
f. Process, manufacturing facilities, and materials controls (A.3.1.2.6)
g. Product lot identification (A.3.1.2.7)
Detail requirements for records are stated in A.3.1.2.1 through A.3.1.2.7.
A.3.1.2.1 Personnel training and testing. Records shall cover the nature of training or testing given, the date thereof by week and length in hours, and the group(s) of personnel given work training and testing. The records need not indicate occasional specialized training, retraining, or testing of individuals, and are required only for motivational and product-related training and testing as distinguished from safety, first aid, etc.
A.3.1.2.1.1 Training of operators and inspectors for Class S. All critical processes and production inspections shall be performed by personnel who have been trained by the manufacturer to perform their assigned task in accordance with manufacturer's in-house standards, including a formal training and test procedure to assure the proficiency of each individual. Each individual shall be retested and/or retrained at the end of a designated period or when personnel performance indicates poor proficiency. Personnel shall not be used in critical processes or inspections until the required level of proficiency has been demonstrated.
A.3.1.2.2 Inspection operations. Records of inspection operations shall cover the tests or inspections made, the materials group (lot, batch, etc.) inspected, the controlling documentation, the date of completion of inspection, the amount of material tested, and acceptance, rejection, or other final disposition of the material.
A.3.1.2.3 Failure and defect reports and analyses. Records of failed or defective devices shall cover the source from which each device was received, the test or operation during which failure occurred or defects were observed, and prior testing or screening history of the device, the date of receipt, and the disposition of the device. Records of failure and defect analyses shall cover the nature of the reported failure or defect (failure or defect mode), verification of the failure or defect, the nature of any device discrepancies which were found during analysis (failure or defect mechanism), assignment of the failure-activating cause if possible, the date of completion of the analysis, identification of the group performing the analysis, disposition of the device after analysis, and the distribution of the record. The record shall also treat the relationship of observed failure or defect modes in related lots or devices and, where applicable, corrective action taken as a result of the findings.
A.3.1.2.4 Changes in design, materials, or processing. Records shall cover the initial documentation and all changes with the date upon which each change in design, materials, or processing becomes effective. For devices intended to be submitted for quality conformance inspection under this specification, the documents authorizing and implementing the change, and identification of the first production and/or quality conformance inspection lot(s) (as applicable) within which product incorporating the change is included shall be maintained.
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